How to Resign: A Thoughtful Approach
Looking to leave your role this year, and worried about how to do it? We asked our Commercial Director, Keeley Callan, for the five top tips to help with the process and ease the transition.
"Accepting a new role is an exciting milestone, but informing your current employer can bring a mix of emotions, including a degree of apprehension. To help candidates navigate this transition smoothly, I always schedule a quick call before they meet with their manager. This ensures they approach the conversation feeling confident, appreciative, and well-prepared for any scenario.
Here’s a structured approach to handling your resignation effectively:
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Keep It Professional, Not Personal
When breaking the news, focus on framing your decision as a natural next step in your career. Express that you’ve carefully considered this move and are genuinely excited about your new opportunity. While personal relationships and loyalty may play a role, remember that your career progression is the priority. Reassure your employer of your commitment to a smooth transition and close the conversation with gratitude for their support and impact on your professional journey.
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Be Ready for Pressure to Stay
If your employer expresses a desire for you to remain, take it as a compliment—but don’t lose sight of your decision. While their request may be flattering, it’s ultimately in the company’s best interest, not necessarily yours. Listen respectfully, express appreciation, but stand firm in your choice.
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Handling Counteroffers
In a competitive job market, many employers will attempt to retain valuable employees rather than restart the hiring process. Expect a counteroffer but remember why you began job searching in the first place. Ask yourself: Why did it take my resignation for them to offer better terms?
If you feel overwhelmed or pressured, buy yourself time before making any decisions. Step away, reflect, and reassess before responding. There are some specific dangers in accepting a counteroffer from an employee perspective, which you can read in our article: The 10 Dangers of Accepting a Counteroffer.
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Negotiating Your Notice Period
Once your resignation is accepted, you may want to discuss an earlier departure, especially if your new employer is eager for you to start. Most candidates can negotiate a shorter notice period if their departure doesn’t disrupt key projects or fall during peak seasons. Typically, those with an 8-week notice period often wrap up within 4-6 weeks, while those on a 12-week notice can often negotiate down to 6-8 weeks.
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Do You Need a Formal Notice Letter?
While notice letters are largely a formality these days, they serve as an important professional courtesy. A simple letter stating your resignation date, proposed exit date, and a note of appreciation is sufficient. However, the real impact lies in how you communicate your decision in person."
Keeley adds: "If you need a standard notice letter template, email Keeley@kpir.co.uk with the subject as “Notice Letter" and I’ll be happy to share one with you."
